How Do Applicant Tracking System Work – 2021 Guide

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The first and foremost mistake people make when applying for a certain job is that they think that the recruiter’s judgment is the ultimate authority. Without a doubt, this is something that happens every day. The situation when you find a perfect job opportunity and you need to send your resume to provide them with your full qualifications. In the simplest way we can put it, this opinion means that you are not aware of the bigger picture.

Most of the time, your resume will be lost among thousands of other resumes and people who’ve applied for the same position. According to the recent reports and studies, we can see that roughly three-quarters of CVs are not seen by human eyes. Many people are asking the question “why this happens?”. The reason is pretty simple. A vast majority of the most reputable companies use ATS, or applicant tracking system, for filtering all the CVs and resumes they receive for a certain job position.

Only when your CV passes certain filters, your resume will be seen by someone from the HR department. If you are a business owner, and you are unsure about using ATS, you should take a look at some benefits this system can offer you. Therefore, take a look at Recruit CRM. Since there are a lot of uncertainties about this process, we would like to provide you with information about the applicant tracking system. Without further ado, let’s talk about it.

What is ATS?

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ATS is a software that makes it possible for recruiters to use certain filters to narrow down their options for hiring someone for a certain job position. We are talking about the software used by the largest companies in the world to make their choice much easier. Just think about that, you are receiving numerous candidates and you need to choose the best ones. Certainly, this is not an easy process, and a lot depends on it.

The person who has the responsibility of choosing the right person for the job will be held responsible for the road. Not only that, the future of the company depends on the quality of the staff. Therefore, making a mistake in this field could cost the organization pretty much. So, the goal behind this software is to help them to make the best decision they can. Now, let’s take at the process of how this software works.

How Does ATS Works?

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The best way for describing ATS is it being an electronic gatekeeper for a business owner and an HR department. The software works by using a couple of keywords that help to narrow down all the available CVs. A part of the job is to eliminate all the CVs that are not sufficient in terms of qualifications required for the position in question.

In the simplest way we can describe it, it should be said that the whole point of this type of software is to eliminate all the insufficient candidates. Sadly, it can happen that if the resume is not written in an appropriate way, that meets all the requirements prohibited by ATS. So, having successful applications means that you need to do research and see what are the requirements for a successful application. Now, let’s take a look at some features that are a part of the whole process.

Email Marketing

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One of the most effective ways for finding a proper candidate is email marketing. That way, you can get potential candidates to apply for a position in your company. A pretty effective way to do that is to advertise job orders. We are fully aware of the fact that it sounds highly time-consuming, but you can be absolutely sure that it will provide you with numerous benefits down the road.

In fact, it is not that consuming when you take a close look at it. Naturally, we would like to point out that these emails need to be highly personalized. So, you will need to provide them with all the requirements, obligations, and benefits. That way, you will provide them with the whole picture about what they can expect from your job offer, which is always helpful.

Resume Importing

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Sometimes, it can happen that some of the resumes you will receive will be in physical form. Meaning that you will receive it in your mailbox. It’s needless to say that a vast majority of them will be in electronic form. After you receive them, it could be pretty hard to have them together in one place, due to the form you are receiving these applications.

ATS will provide you with exactly that since it will provide you with an opportunity to import all the physical CVs into the program. Thankfully, this process will not waste too much of your time. Moreover, you need to fully aware of the fact that you shouldn’t displace them. But, when you categorize them, you can be sure that they are organized in the best possible way. So, we can say that this is one of the most important benefits of choosing one of these types of programs.

Job Posting

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To track all the available candidates successfully and effectively, you will need to know where to source them. Before posting a description for the position in question, you will need to make it thorough and written in a high-detail.

As we’ve already mentioned, the system works by filtering the application with a couple of filters that will narrow down the list of candidates, by choosing ones that are fit for the position. However, there’s a chance for the HR department to create a candidate pool that will make the choice much easier in the future.

In Conclusion

You can be absolutely sure that receiving numerous resumes can be really hard to handle sometimes. So, choosing software like this can provide you with a plethora of benefits that prevent a lot of headaches. Thankfully, ATS is not too hard to find. The only thing you need to be aware of is that you need to find proper software that meets your preferences and requirements.

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